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Guide: General Assemblies (GA) for Members of StudSec

This document is beholden to the House Rules and Statutes, in the case of conflicting information the Statutes hold president, followed by the house rules.

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Guide: timesGeneral aAssemblies year(GA) thefor boardMembers of StudSec

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This organizeguide is designed to help you understand how General Assemblies (GA) work within StudSec, what powers you have as a generalmember, assemblyand thatwhat actions you can take. This guide references the Statutes and House Rules for clarity.

Understanding General Assemblies (GA)

Purpose of General Assemblies:

General Assemblies (GA) are openintegral to allthe members.functioning Theof followingStudSec, itemsproviding area toplatform befor discusseddecision-making, duringmember theseparticipation, and organizational transparency.

Key Items Discussed During GA:

    1. Motions
    2. Proposalsand proposals
    3. Appeals
    4. Voting of a new board(member)board members
    5. Introduction of new board members
    6. The financialFinancial report of the ScroogeCie(ScroogeCie)
    7. Year reports and plans
    8. Any and all additionalAdditional agenda items added by the board,board possiblyor by submission of a membermembers
Motions

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member

Member Powers and Participation

  1. Motions:
  • Submission: Members may submit a motionmotions during the GA, the board is not obligated to accept the motion. The exception to this is the vote of no confidence, which may always be submitted if supported by 30% of members, as specified in article 11.2.e of the statutes.

    Proposals

    A member may submit a written proposal to board@studsec.nl up to 6 days before a GA. The board is not obligated to consideraccept every motion except for a vote of no confidence supported by 30% of members (Art. 11.2.e of the Statutes).

  • Procedure: Motions can cover a range of topics relevant to the association. They are discussed and voted upon during the GA.
  1. Proposals:
  • Submission: Written proposals submittedshould later.

    be
    Appeals
    sent

    Anyto board@studsec.nl at least 6 days before the GA (House Rule 5.2.2).

  • Procedure: The board considers these proposals, which can then be discussed and voted upon during the GA.
  1. Appeals:
  • Right to Appeal: Every StudSec member of StudSec is entitled tocan appeal a board decision made by the board concerningregarding their membership or status within the association (Statutes Art. 22).
  • Procedure: Appeals are brought to the generalGA assembly.and Thevoted detailsupon of this are stipulated inby the statutes.

    members.

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General Assembly Protocol

Announcement

Announcement:

  • Timing: The GA is announced at least 10 days in advance, asincluding specifiedtime, indate, articlepreliminary agenda, and general location (Statutes Art. 13.22).
    • of
the
    statutes.
  • Follow-Up: ThisA second announcement includes the time, date, preliminary agenda and general location of the GA. A second announcement will be sent before the start of the GA including the final agenda and anyagenda, submitted proposals, as well asand the exact location of the GA.

Submitting Proposals:

Submitting
    of
  • Deadline: proposals

Proposals must be sent to board@studsec.nl up to 6 days before the GA as specified in House Rule 5.2.2.

 Discussion:

Discussion

  • Through the Chair: All discussiondiscussions is heldgo through the chair,chair. Raise your hand or wait for your turn to speak. The chair may limit speaking turns to ensure the meeting remains orderly.

Voting:

  • Procedures: Votes take place by a show of hands unless anyone requests a written vote (Statutes Art. 15.5.1).
  • Board Dismissal: During a vote, if a show of hands results in abstinence, this alternative method helps ensure fairness (House Rule 5.5.4).
  • Proxies: In case of absence, you wishmay authorize another member to speakvote on your behalf by informing the Secretary (Statutes Art. 14.4).

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Voting

Important Articles for Reference

  • Article 13: Bijeenroeping General Assembly
  • Article 11: Einde van het lidmaatschap
  • Article 23: Statutenwijziging
  • House Rule 1: Members
  • House Rule 5: General Assemblies
  • Statutes Art. 22: Rechtspraak

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Tips for Effective Participation

  • Review Agenda: Familiarize yourself with the final agenda and documents sent before the GA.
  • Submit Early: Send proposals and motions well before the deadlines to ensure they are considered.
  • Engage Actively: Participate in discussions, ask questions, and cast your votes.

This guide helps you navigate your role within StudSec and actively engage in General Assemblies. Your participation is crucial for the vibrant and democratic operation of our association.

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